Job Title:  Administrative Clerk

Job Summary

The Administrative Clerk provides essential administrative and clerical support to the Rehabilitation Department, assisting in the document management, scheduling, data entry, and other routine administrative duties to enhance the operational efficiency of the department.

Principles Duties and Responsibilities

• Administrative Support
  • Assist in handling general administrative tasks, including document preparation, filing and correspondence.
  • Maintain and organize patient records, forms, and departmental documentation in compliance with hospital policies and data protection regulation.
  • Handle incoming and outgoing communication, including emails, letters and internal memos.

• Scheduling and Coordination
  • Support appointment scheduling for rehabilitation services, ensuring efficient coordination between therapists and patients.
  • Assist in organizing departmental meetings, preparing agendas and recording minutes.
  • Coordinate staff training sessions and other department-related acitivies

• Data Entry and Reporting
  • Accurately enter and update data in hospital systems related to patient records, inventory, and department activities.

• Inventory and Supplies Management
  • Assist in maintaining records of office supplies and rehabilitation department materials
  • Coordinate with the materials management to ensure timely requisition and restocking of essential items.

• General Responsibilities
  • Provide clerical support to ensure smooth day-to-day departmental operations
  • Assist in maintaining a well-organized office environment conducive to productivity.
  • Perform any other administrative tasks as assigned by supervisors to support department functions.

Professional Requirements

A minimum of two (2) years of experience in an administrative or clerical role, preferably in a healthcare of hospital setting role is preferred.

Educational Requirements

A minimum of a GCE 'O ' level or equivalent.

Specialised Skills/Knowledge/Attribute RequirementLong Description

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good verbal and written communication skills.
• Strong attention to detail and accuracy in administrative work.
• Ability to multi-task and work efficiently in a fast-paced environment).

Closing Date

30th April 2025