Job Title:  Administration Officer

Job Summary

To provide essential support to ensure the smooth and efficient operation of an organization by handling a wide range of administrative and clerical tasks. This role serves as a backbone to daily office functions, ensuring that systems, processes, and communications run effectively.

Job Description

• Company Secretarial Work: Support company meetings (Board, AGM, etc.), help prepare and file statutory documents, maintain registers, assist with legal drafting, and manage shareholder communications.
• Contract Management: Track contract timelines and obligations, ensure timely renewals or terminations, maintain a contract database, and assist with tenant sourcing and coordination.
• Tender and Procurement: Participate in tender processes, coordinate procurement activities, communicate with bidders, and manage related administrative work.
• Budgeting: Help prepare and monitor the office administration budget to ensure proper financial management.
• Administrative Support: Improve office procedures, manage office maintenance, maintain filing systems, verify internal communications, and support insurance and IT administration.
• General Duties: Provide support for shareholder activities and perform other tasks as assigned by management.

Requirements

• Bachelor’s Degree in Business Administration, or any related field with 2 years of working experience or Higher National Diploma in Business Administration, or any related field with 5 years of working experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to act with integrity, professionalism, and confidentiality.
• Skilled in problem-solving and critical thinking.
• Strong knowledge of compliance, governance, and regulatory requirements
• Strong supervisory and interpersonal skills.
• Excellent organizational and attention to detail.
• Sharp time management skills.
• Ability to handle sensitive information with confidentiality.
• Excellent verbal and written communication skills, in both English and Malay.
• Occasional working beyond working hours may be required.

Additional Information

Please submit your cover letter, CV, identification card and relevant documents.

Closing date: 24th June 2025 (Tuesday), 5:00pm

Only shortlisted candidates will be contacted.