Job Title:  Corporate Communications Coordinator

Notice

• Closing Date: Sunday, 21 December 2025
• Please submit a PDF copy of your CV, IC, Academic and Professional Certificate(s)
• Only shortlisted candidates will be notified

Job Description

This role is responsible for managing day-to-day administrative tasks of the department and providing administrative support to the team and staff, ensuring smooth office functions through strong organizational and communication skills.

Responsibilities and Tasks

• Responsible for providing essential office functions including answering general line, handling correspondences via general posts and email, managing schedules, filing documents, coordinating meetings, taking meeting minutes, and generally assisting the team and department with administrative tasks to ensure smooth day-to-day operations within the company
• Responsible for providing financial administrative support to the department, including raising and monitoring all departmental expenditure, maintaining financial records and expense reporting, assisting in budgeting, invoice processing whilst ensuring accuracy and compliance with company's policies and procedures
• Responsible for the upkeep of company merchandize, including stocktaking and stock checking and works closely with other departments and vendors on the order and storage of items, quality checking, inventory reporting and deployment of items for perusal upon request whilst maintaining optimal inventory levels and efficiency
• Assists the team with project planning and execution by tracking deadlines, liaising with vendors, monitoring progress and coordinating logistic of each project and may arrange for use of facilities and advise availability of services within and outside of the company for activities or events
• Supports team in monitoring sentiments (feedback) from company's official communication channels, maintaining detailed records of such feedback and coordinating with other departments on these feedback for their attention and action
• Responsible for maintaining and organising the department's physical and electronic records including media, controlled documents, and other working files using an establishing record-keeping system that complies to company policies and procedures 

Competencies

• Microsoft Office Suite
• Financial System 
• Records Keeping System
• Inventory Management System
• Vendor Management
• Office Administration

Area and Years of Experience

• Office Coordinator/Administration with 3 to 5 years of experience
• Executive Assistant/Personal Assistant with 3 to 5 years of experience

Education

Higher National Diploma or National Diploma in Business Administration or relevant areas and equivalent working experience.