Job Title: Executive Assistant to CEO
Bandar Seri Begawan , Brunei-M, Brunei Darussalam
Job Description
Responsible for ensuring the CEO's day-to-day operations run smoothly and efficiently. This role demands a highly organised, detail-oriented, and proactive individual capable of handling confidential information with the utmost discretion by managing their schedule, facilitating communication, and supporting key business and personal tasks.
Roles and Responsibilities
1. Handle sensitive and confidential information with the highest level of professionalism.
2. Coordinate and manage the CEO’s calendar, scheduling meetings, appointments, and events.
3. Track, prioritize, and follow up on various tasks and projects assigned by the CEO.
4. Prepare detailed agendas, briefing materials, minutes and follow-up notes for the CEO’s meetings.
5. Ensure all relevant information is organized and accessible, enabling the CEO to make informed decisions.
6. Serve as the primary point of contact between the CEO and internal/external stakeholders.
7. Maintain organized records of all documentation/files for easy retrieval and reference.
8. Plan and coordinate all aspects of the CEO’s travel, including flights, accommodations, and itineraries.
9. Build and maintain strong relationships with key clients, partners, and stakeholders.
10. Coordinate office activities, ensuring the CEO’s workspace is organized and well-maintained.
11. Liaise with other departments to facilitate smooth operations and resolve any administrative issues.
12. Organize and oversee the planning of company events, conferences, and social gatherings involving the CEO.
13. Handle logistics, invitations, and coordination to ensure successful execution.
14. Provide support in managing the CEO’s travel and appointments.
15. Assist CEO to vet, review and analyse documents.
16. Perform any additional duties assigned by the Supervisor.
Supervisory Role
No
Area of Experience
1. Executive Assistant or Personal Assistant - 2 years and above
2. Managing Confidential Information - 2 years and above
3. Event Planning and Project Management - added advantage