Job Title:  HR Operations Analyst

Notice

• Closing Date: Monday, 30 June 2025
• Please submit a PDF copy of your CV, IC, Academic and Professional Certificate(s)
• Only shortlisted candidates will be notified

Job Description

This role is responsible for the day-to-day operational support in payroll processing and providing support for expatriate employees management. Also responsible for supporting HR daily operation via data analysis - ensuring the accuracy and integrity of HR data, support in the implementation of HRMS, provide actionable insights to enhance operational efficiency.

Responsibilities and Tasks

• HRMS & Administrative Support:
  - Maintain, support and optimizes HR system, ensuring seamless operation and user accessibility
  - Administer end-to-end payroll process, including data entry, calculations, and deductions, ensuring accurate and timely processing of payroll output such as payslip
  - Address and resolve payroll issues and employee queries promptly
  - Collaborate with HR Business Partners and other units to ensure alignment and consistency in operations
  - Support in HR projects and initiatives, such as system migrations or policy updates
  - Prepare HR supporting letters within the defined SLA timeline
• Expat Services Management:
  - Manage timely processing and renewal of expatriates visas and permits, ensuring compliance with local immigration laws and regulations
  - Facilitiate smooth onboarding and renewal of expatriate, ensuring seamless repatriation process and arrangement
  - Support HR Business Partners on expatriate matters, addressing queries and resolving challenges
• Budget Planning: 
  - Support budget planning and forecasting activities
  - Collaborate with Finance and HR units to develop budget proposals and monitor expenditure
  - Prepare financial reports, analysis, and presentations related to budget performance
  - Participate in budget review meetings and provide insights and recommendations for cost optimization
• Facilitate in the Employee Wellbeing and Engagement Activities:
  - Support the HR Change Management & Business Partners in organising and promoting employee wellbeing and engagement initiatives activities (e.g. Healthy Lifestyle Program, Mental Health Awareness, etc.)
  - Coordinate with relevant vendor providers to deliver services on employee wellbeing and engagement
  - Track participation rates, satisfaction levels, and the impact of wellbeing initiatives, and provide insights for improvement
• Data Management & Analysis: 
  - Maintain and update HRMS data, ensuring the accuracy and integrity of employee data
  - Analyze HR metrics and trends to provide insights that support operational improvements
  - Generate regular and ad-hoc HR data reports (headcount, turnover, and compliance metrics)
  - Generate performance reports and dashboards for performance management operation
  - Ensure proper archiving of employee records and provide data-driven recommendations to support in reporting and management decision
• Compliance & Audit Support:
  - Assist with HR audits by providing and verifying the necessary documentation and reports
  - Regularly review employee data, payroll data, and benefits allocations to ensure compliance with legal and internal standards
  - Identify and rectify discrepancies in data before audits, ensuring accurate and reliable information is presented
  - Maintain records of audit results, compliance reports, and action plans for future reference
• HSE:
  - Adheres to the Workplace Safety Order and UNN Health and Safety Policy, both within and beyond the office premises

Competencies

• Payroll Management
• HR Analytics
• HRIS Management
• SAP Administration

Area and Years of Experience

• Payroll Management with 3 to 5 years of experience
• Financial Analysis with 3 to 5 years of experience

Education

Higher National Diploma in Accounting, Finance, Business Administration, Human Resources or relevant areas and equivalent working experience.