Job Title:  Junior Procurement Associate, Medical Supply Chain

Job Purpose

Coordinate operational procurement-support activities for assigned medical-supply requirements, ensuring that requests, specifications, quotations, supplier information, order status and supporting records are complete and properly governed.

Key Responsibilities

• Oversee end-to-end sourcing, forecasting, and procurement (purchasing) of medicinal products or medical consumables by aligning demand planning, supplier coordination and timely follow-ups, regulatory compliance, logistics monitoring, quality issue resolution, ensure continuity of supply.
• Ensure all procurement activities are compliant with all Standard Operating Procedures and Company Manuals in achieving ensure timely and uninterrupted supply.
• Manage and maintain strong supplier relationships through active engagement, issue resolution, and negotiations to ensure supply continuity, quality compliance, best shelf-life and expiry as well as attain Letter of Undertaking (LOU) to the best ability.
• Manage end-to-end tender or quotation processes by preparing and validating technical and commercial documentation, coordinating evaluation committees, documenting deliberations, and producing accurate award, extension, quota, and alternative supply summaries to support timely procurement decisions.
• Coordinate closely with Warehouse, Logistics and Sales team to ensure smooth supply chain operations.
• Liaising with End Users on queries or clarification on timely basis.
• Act as Secretary to Technical Evaluation Committee (TEC), which includes but not limited to ensuring timely compilation and accuracy of technical and commercial bids for Tender or RFQ, preparation of agenda and timely records of minutes of meetings, circulation of approvals to TEC for urgent items as and when required, preparation of additional quota template, sample preparation, circulation of clarification to Contracts and Procurement Department and benchmark of pricing from previous award.
• Assist in the compilation of recommendations from Technical Evaluation Committee for Tender Quotation Committee (TQC) and presentation to TQC members for approval.
• Preparation of reports including but not limited to Supplier performance, Nil and Minimum Stock Level (MSL), budget requirements, liquidated damages, as and when required.
• Supervise and provide guidance to Procurement Coordinators in daily procurement operations.
• Lead or assist in any projects or tasks assigned by Head of Unit or C-Levels.

Skills & Competencies

• Working knowledge of the assigned process, records, systems and quality requirements.
• Accuracy, completeness, traceability, document control and timely escalation.
• Planning, coordination, customer service, problem solving and reliable follow-up.
• Integrity, teamwork, discipline, adaptability and clear communication.
• Effective use of approved systems, data-entry controls and collaboration tools.
• Proficient in Microsoft Excel.