Job Title:  Procurement Administration Analyst

About PosBru

At PosBru, we’re more than a postal service — we are the bridge that strengthens Brunei’s communities, businesses, and families.

As a member of the PosBru family, you’ll help us bridge distances, build bonds, and empower Brunei’s growth — all while growing your own career.

Join us today and help shape the future of Brunei — one delivery at a time!

Job Summary

Responsible for supporting the end‑to‑end procurement process by ensuring all purchasing activities are executed efficiently, accurately, and in compliance with established policies. This position manages and maintains procurement documentation, coordinates closely with suppliers and internal departments to facilitate smooth operations, processes purchase orders in a timely manner, and ensures adherence to procurement procedures and organizational standards. The role contributes to maintaining transparency, efficiency, and accountability within the procurement function.

Job Description

• Prepare, compile, and maintain all procurement-related documentation, including purchase requests, quotations, purchase orders (POs), contracts, and vendor records.
• Ensure accuracy, completeness, and proper filing of all documents in accordance with company policies.
• Review purchase requests for accuracy, completeness, and compliance with procurement requirements.
• Create and process POs in a timely manner and ensure proper approvals are obtained.
• Monitor the status of open POs and follow up as needed to ensure timely delivery.
• Coordinate effectively with internal teams to verify specifications, delivery schedules, and approval requirements.
• Liaise with suppliers to obtain quotations, confirm orders, request clarifications, and follow up on deliveries or pending documentation.
• Facilitate clear communication between departments to ensure smooth procurement workflow.
• Ensure all procurement activities comply with established policies, procedures, and audit requirements.
• Maintain an updated list of approved suppliers and supplier documents.
• Track supplier performance issues and report recurring concerns.

Required Functional Competencies

• Understands the overall procurement process, including PR, quotation, PO creation, and delivery follow‑up.
• Knows how to request quotations, compare offers, and communicate with suppliers.
• Understands basic procurement terms, policies, and compliance requirements.
• Has basic cost awareness when reviewing prices or quotations.
• Understands approval workflows and ensures proper authorization for purchases.

Minimum Requirements

• Minimum 2 years of working experience in procurement or supply chain, preferably in a regulated industry.
• Minimum Diploma in Business Administration, Supply Chain, Procurement, or a related field.
• Basic understanding of procurement processes, purchasing documentation, and supplier coordination.
• Good communication and coordination skills when dealing with suppliers and internal departments.
• Ability to manage multiple tasks, work accurately, and meet deadlines.

Closing Date

24 May 2026