Job Title:  Project Management Associate

Job Summary

Manage assigned Defence and Security projects or workstreams by coordinating plans, stakeholders, deliverables, risks, decisions and reporting to support timely and controlled execution.

Key Responsibilities

• Develop and maintain project or workstream plans, milestones, action owners, dependencies and reporting schedules.
• Coordinate cross-functional delivery across Business Support, Operations, C&P, Finance, Legal, Risk, Compliance, HSE, IT and other contributors.
• Track scope, schedule, cost information, risks, issues, decisions, changes, deliverables and customer actions.
• Prepare accurate dashboards, status reports, meeting packs, decision logs, action trackers and escalation notes.
• Facilitate project meetings, document outcomes and follow up action closure within agreed timelines.
• Identify variance, slippage, resource constraints or emerging risks and recommend recovery or escalation.
• Coordinate customer, supplier and internal stakeholder communication within approved protocols.
• Support procurement, inspection, delivery, acceptance, handover and project close-out activities.
• Maintain complete project records, approvals, correspondence, lessons learned and audit evidence.
• Guide junior project personnel on assigned work and quality expectations where required.

Skills & Competencies

• Strong organisational and time-management skills
• Project planning and tracking
• Risk and issue management
• Stakeholder coordination
• Status reporting and analysis
• Meeting and action management
• Problem solving
• Document control
• Professional communication
• Good written and verbal communication skills (English; Bahasa Melayu an advantage).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work collaboratively across departments and with external vendors.
• Problem-solving mindset and adaptability in a fast-paced environment.

Qualification and Experiences

• Bachelor’s degree in engineering, project management, business, supply chain or a relevant discipline.
• Minimum 4 years of relevant project, engineering, procurement, operations or stakeholder-coordination experience.
• Project management or project-controls certification is preferred.