Job Title:  Temporary Admin Clerk

Job Summary

• Provide administrative support to the Renal Dialysis Department, ensuring efficient operation and coordination of administrative tasks.
• Assist in preparing reports, letters, and other administrative documents, and coordinate dispatch as needed.
• Maintain accurate records, manage office supplies, and support the Head of Department and Nurse In-Charge in daily operations.
• Facilitate communication within the department and with external stakeholders, ensuring timely and accurate information flow.

Educational Requirements

• Minimum of three (3) ‘O’ level passes with credit C6 in English language and Malay at GCE ‘O’ Level examination.
• Candidates with equivalent qualifications or higher through education and/or experience may be considered for assignment to this position.

Professional Requirements

• Previous experience in an administrative role is desirable.
• Experience in a healthcare setting is an added advantage.

Specialised Skills/Knowledge/Attribute Requirement

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills in both English and Malay.
• Ability to handle sensitive information with confidentiality.
• Familiarity with healthcare administrative processes and terminology is an added advantage.

Roles and Responsibilities

Administrative Support

• Provide general administrative support to the Renal Dialysis Department ensuring smooth daily operations
• Assist in scheduling and coordinating meetings, appointments, and events for the department

Document Preparation and Management

• Type reports, letters, and other administrative-related documents, ensuring accuracy and completeness.
• Coordinate the dispatch of documents and correspondence as needed.
• Receive and file incoming letters and documents, maintaining an organized filing system.

Coomunication and Coordination

• Work closely with the Head of Department, Nurse In-Charge, and staff to ensure effective communication and coordination of tasks.
• Take messages and convey them appropriately to relevant person or departments.
• Strike a positive and cooperative attitude with both customers and co-workers.

Office Supply Management

• Monitor and order office supplies, ensuring that the department is adequately stocked.
• Maintain inventory records and manage supply budget as directed.

Data Reporting and Record Keeping

• Prepare administrative and operational reports in coordination with the Head of Department and Nurse In-Charge.
• Maintain detailed and accurate records of daily census.
• Ensure timely submission of reports and data to relevant authorities and departments.

Closing Date

Closing Date: 9th June 2025